Privacy Policy
Your trust is our foundation. Here's how we protect your data.
Last updated: September 2026
Our Commitment
Classroom Watch supports school-defined observation workflows. Schools control the modes they enable, the roles that can access records, and how the service is used within their own policies and applicable law.
Data Collection
- Schools may record observation notes, lesson context, goals, reports, and evidence such as photos, video, audio, or documents, including an optional post-observation feedback conversation.
- We collect staff account, school affiliation, and role information needed to provide access to the service.
- Schools are responsible for deciding what personal data is appropriate to record and for obtaining any required notices or permissions.
- The current service does not load optional advertising or third-party analytics trackers.
Data Security
- We use access controls and private file storage for sensitive observation evidence and feedback-meeting recordings.
- The application enforces school-scoped access rules so users cannot access another school's records.
- Sensitive billing identifiers and school domain settings have additional field-level access controls.
- No certification, audit, or compliance status is claimed here unless it is separately confirmed in writing.
Access Control
- Access is determined by the school's assigned roles and the observation workflow.
- Teachers can access their own permitted observations and reports; authorised observers and school leaders may access records within their role scope.
- School administrators manage school roles, staff access, and enabled observation modes.
- Observation, evidence, and report changes are subject to role checks and controlled workflow states.
Teacher Rights
- Schools determine their own data-controller responsibilities and observation policies.
- Staff may delete their Classroom Watch sign-in account from Settings. School-controlled observation or employment records may still be retained where the school has an appropriate legal, contractual, safeguarding, or employment reason.
- Staff may raise access, correction, export, or deletion requests for school-controlled records with their school administrator or our privacy contact.
- The product supports developmental, peer, walkthrough, and school-authorised evaluative workflows; schools are responsible for enabling and governing those workflows lawfully.
- AI-generated content is advisory and must not be used as the sole basis for an employment decision.
Data Location
- Service data is processed through the infrastructure used to provide Classroom Watch.
- If your school has data-residency or contractual requirements, contact us before uploading personal data.
- We do not sell school observation data or use it for advertising.
- Schools should assess their own legal and policy obligations before using the service.
AI Processing
- AI analysis is run only when an authorised user requests a report or evidence analysis.
- Inputs are minimised before analysis: the application redacts common email and phone-number patterns and limits the amount of submitted text.
- The application instructs AI features to treat evidence as untrusted data, avoid following embedded instructions, and avoid identifying students.
- An observer can optionally record or upload a post-observation feedback meeting only after confirming that all participants have agreed. The private audio is made available through a short-lived link to Base44’s AI service to produce a draft transcript, supportive summary, and action points.
- The meeting record remains a draft for the observer until they choose to share it with the teacher; AI outputs should be reviewed by an authorised professional before use.
Questions about your data?
We're committed to transparency. If you have any questions about how your data is handled, please don't hesitate to reach out.
Contact Our Privacy Team